Choosing the Right Productivity Platform
For New Zealand businesses, selecting between Microsoft 365 and Google Workspace is one of the most important technology decisions. Both platforms offer comprehensive productivity tools, but which one aligns best with your business needs?
Microsoft 365: Overview
Microsoft 365 (formerly Office 365) combines familiar desktop applications with cloud services. It includes Word, Excel, PowerPoint, Outlook, Teams, OneDrive, and SharePoint, plus advanced security and compliance features.
Key Strengths of Microsoft 365
- Desktop Applications: Full-featured desktop versions of Office apps for offline work
- Advanced Features: PowerPoint animations, Excel macros, and complex formatting work better
- Integration: Seamless integration with Windows and Active Directory
- Teams: Comprehensive collaboration platform with video, chat, and file sharing
- Enterprise Features: Advanced security, compliance tools, and extensive customisation
Google Workspace: Overview
Google Workspace (formerly G Suite) is a cloud-first platform featuring Gmail, Google Drive, Docs, Sheets, Slides, Meet, and Calendar. It emphasises real-time collaboration and simplicity.
Key Strengths of Google Workspace
- Real-Time Collaboration: Multiple users can edit documents simultaneously with instant updates
- Simplicity: Intuitive interface with minimal learning curve
- Cloud-Native: Designed for the cloud from the ground up, works seamlessly across devices
- Search: Powerful search capabilities across all content and emails
- Cost-Effective: Generally lower entry-level pricing
Feature Comparison
Email and Calendar
Microsoft 365: Outlook offers robust email management, advanced filtering, and calendar features. Desktop app provides offline access.
Google Workspace: Gmail's interface is clean and intuitive, with excellent spam filtering and integrated Google Calendar.
Document Creation
Microsoft 365: Word, Excel, and PowerPoint offer the most comprehensive features for complex documents, spreadsheets, and presentations.
Google Workspace: Docs, Sheets, and Slides are excellent for standard documents and offer superior real-time collaboration.
Storage
Microsoft 365: OneDrive provides 1TB per user with business plans, plus SharePoint for team sites.
Google Workspace: Storage starts at 30GB per user (Business Starter) up to unlimited (Enterprise plans).
Video Conferencing
Microsoft 365: Teams offers comprehensive features including breakout rooms, background blur, and tight integration with other Microsoft apps.
Google Workspace: Google Meet is straightforward and reliable, with good quality and easy joining from any device.
Which Should NZ Businesses Choose?
Choose Microsoft 365 if you:
- Need advanced features in Word, Excel, or PowerPoint
- Have existing Windows infrastructure and Active Directory
- Require robust compliance and security features
- Prefer desktop applications with offline capabilities
- Use industry-specific applications that integrate with Office
Choose Google Workspace if you:
- Prioritise real-time collaboration and simplicity
- Want a cloud-first solution that works across all devices
- Have a smaller team or startup environment
- Prefer a more affordable entry-level option
- Value Google's AI-powered features and search capabilities
Migration and Implementation
Switching between platforms or moving from on-premises systems requires careful planning. Data migration, user training, and change management are critical for success. Many NZ businesses benefit from working with implementation partners who understand both platforms and local business needs.
Hybrid Approach
Some organisations use both platforms, leveraging the strengths of each. For example, using Microsoft 365 for core productivity but Google Workspace for specific collaborative projects.
Not sure which platform is right for your business? Tryzee can help you evaluate your needs, compare options, and implement the solution that best supports your goals. Contact us for a free consultation.